For the CAO and revenue accounting
Stop fixing revenue errors you didn't create.
Contract, billing and usage errors reach revenue accounting as adjustments, reclasses and late variances. xfactrs catches them at the source, during the billing cycle, so close confirms the number instead of rebuilding it.
- SOC 2 Type II certified
- Read-only access
- Supports ASC 606 and IFRS 15
Days to close, before and after
Measured at one xfactrs client, same organization, one year apart. Size it for your team below.
The problem
Where the adjustments come from.
By the time an error reaches revenue accounting, it looks like a variance. The cause sits two or three systems upstream, in a contract, a price book or a usage feed.
Uplift in the contract, not in the schedule
The contract says 5% at renewal. Billing and the revenue schedule both carried last year's price.
Contract to revenueContract amended, schedule unchanged
A mid-term downgrade reached billing but never reached the revenue schedule, so recognition ran ahead of billing.
Contract to revenueCredit posted with no approval
A credit note went straight to the GL. Your team found it during tie-out, weeks after it happened.
Billing to GLUsage delivered, never billed
2,500 units consumed. No invoice line was created, and the gap surfaced as an unexplained variance.
Usage to billingIllustrative examples of the exceptions xfactrs flags.
Revenue accounting inherits every upstream error.
Sales closed the deal. Billing invoiced what it was told. The subledger recognized what it received. Your team gets the difference as an adjustment at close, with no trail back to where it started.
The math
What close costs your team.
Three clicks. Size the hours your team spends tying out revenue every year.
People in close
Days to close today
Share of close spent on tie-outs
Reconciliation gets 70% faster, the improvement measured across xfactrs deployments. Assumes 8-hour days and 12 closes a year.
back to your team every year, from tie-outs alone
Estimate only, for sizing before a real assessment. The hours go to the work that needs judgment: contract modifications, variable consideration and unusual terms.
Get a detailed assessmentThe solution
One control layer before the ledger.
xfactrs does not replace your revenue subledger, billing platform or ERP. It checks that what flows into them matches the contract, so your team starts close with clean inputs.
Connect
Read-only access to your quote-to-cash systems. Two to three weeks for a standard stack. Nothing is written back and no data moves.
One technical contactRay runs the controls
500+ pre-built control points test every transaction, every day, across contract, usage, billing, invoice, revenue and the GL.
No rules to writeYou get the exception
A named account, the field that broke, the system it came from, the dollar amount and the person who owns the fix. Before close, not during it.
Evidence attachedThis is what arrives.
Caught in the billing cycle, while the fix is still a correction and not a close adjustment.
Native integrations with Zuora, Salesforce Billing, Oracle BRM, NetSuite and Chargebee. Supports ASC 606 and IFRS 15.
The benefits
What changes at close.
Measured at the same organization, same headcount, one year apart.
Close
Eleven days back every month
Exceptions are cleared during the billing cycle, so close confirms the number instead of rebuilding it.
Reconciliation
Contract, billing and revenue tied out daily
What matches, what does not, and why, across every system pair that feeds the ledger.
Open items at close
Close starts with a worked list
Fewer late adjustments and reclasses, and fewer variances nobody can explain.
Audit
Evidence before the auditors ask
Each exception carries its detection time, root cause, owner and resolution.
Start with one system
Stop reconciling after the fact. Catch it at the source.
Connect one quote-to-cash system. Inside 15 days we show you a real revenue exception from your own data, with the root cause and the dollar figure attached.
- SOC 2 Type II certified
- Read-only access
- 500+ pre-built control points
- ASC 606 and IFRS 15
What the 15 days involve
- Read-only connection to one quote-to-cash system
- Control points run against your live transactions
- One verified exception, traced to the system and field that caused it
- The dollar amount, and what it costs you every cycle it stays open
The hard questions
What an accounting leader asks before saying yes.
The questions that come up once the controller and revenue accounting are in the room.
We already have a revenue subledger. Why add this?
Your subledger recognizes revenue from what it is given. xfactrs checks what it is given.
If the contract, billing and usage data disagree, the subledger records the disagreement accurately. The error only shows up later, as a variance your team has to trace back by hand.
Does this change how we recognize revenue under ASC 606 or IFRS 15?
No. Your policies, judgments and schedules stay as they are. xfactrs checks that the inputs behind them match the contract, and flags where they do not, before they reach the ledger.
Who owns the fixes?
The team where the error started. Exceptions route to whoever owns the control that failed, often billing operations or sales operations, not accounting.
Revenue accounting sees the status of every exception without chasing it. That is the point: accounting stops absorbing errors it did not create.
What does the audit get out of it?
Auditors test whether your controls operated, usually by sampling and after the period closes. xfactrs tests every transaction while there is still time to correct it.
The two are not substitutes. What changes is that the evidence already exists when the request arrives, because each exception carries its detection time, root cause, owner and resolution.
How much of my team's time does setup take?
One technical contact for the connection, which is read-only and takes two to three weeks for a standard stack. Your team reviews exceptions. It does not write rules.
If reconciliation gets 70% faster, what does my team do?
The teams we work with did not shrink. They stopped spending close on tie-outs and started spending it on the items that need judgment: contract modifications, variable consideration, unusual terms and disputed usage.
One organization went from 14 days to close down to 3, and from 12 open items entering close to 1, with the same headcount.